Buyer-led purchasing
The person who understands the requirement builds the cart in the storefront.
Shopify B2B purchase approval
Put internal approval between a B2B cart and checkout
Company buyers build carts in the storefront, submit them to an approver, refine them while pending, and return to the final approved cart before checkout.
The problem
Shopify B2B buying can need an internal sign-off
A buyer may be authorized to shop for a company without being authorized to commit every purchase. ApproveCart adds that missing checkpoint without asking the merchant to rebuild the order manually.
Company accountability
An assigned approver reviews the purchase for the same B2B company.
Checkout enforcement
The approval state is checked again when the buyer reaches checkout.
End-to-end flow
One request, one final decision, one protected cart
The workflow stays connected to the buyer, company, approver, and editable pending cart throughout the decision.
- 1
Buyer builds a cart
The buyer shops with their Shopify B2B company account.
- 2
Pending cart is reviewed and refined
The buyer or assigned approver can adjust quantities, remove items, or add products from the company catalog.
- 3
Approved buyer completes checkout
The buyer restores the final approved cart and checkout protection validates that exact version.
Buyer experience
Submit the cart with useful context
The buyer sees why approval is required, selects an available company approver, and can include a note. While the request is pending, the buyer can adjust quantities, remove items, or add products from the company-location catalog.
- Uses the signed-in Shopify B2B company context
- Shows the effective spend limit and matched rules
- Lets the buyer edit, track, or withdraw a pending request
Approver experience
Refine the pending cart, then decide
An active approver for the same company reviews the cart and context, can adjust quantities, remove items, or add company-catalog products, and then approves or rejects the final saved version.
- Edit and save a pending cart before approval
- Approve or reject the final version
- Manage requests for multiple buyers in the company
After approval
The buyer completes the purchase
Saved edits made while pending are part of the approval. The buyer restores that final cart, and ApproveCart confirms it still matches the protected values at checkout.
Post-approval changes that require another request
- A different variant or quantity
- A changed subtotal, including a discount that changes it
- A different checkout currency
- An expired, rejected, or withdrawn approval
Approval triggers
Require approval for the reason that matters
Spend thresholds cover the common policy. Growth adds rules for product, collection, company, location, customer role or tag, total, and line quantity conditions.
Spend limits
Apply a default policy, a company policy, or an individual buyer override.
Explore spend limitsAdvanced rules
Target particular products, collections, companies, locations, roles, tags, totals, or quantities on Growth.
Read rule documentationOperational record
Keep the request history attached to the decision
ApproveCart stores request state, buyer and approver context, requested line items, notes, timestamps, and the resulting order reference when available.
This provides an application-level audit trail for the approval workflow. It is not a replacement for your organization's accounting, procurement, or legal record-keeping requirements.
Review stored dataPurchase approval FAQ
How the workflow behaves
Can a Shopify B2B buyer request approval before checkout?
Yes. ApproveCart lets a signed-in buyer submit the current cart to a company approver before the buyer can continue to checkout.
What does the approver review?
The approver sees the requested products, variants, quantities, subtotal, buyer, company context, and the buyer's note. Before approving, the approver can adjust quantities, remove items, or add products from the company-location catalog.
Can a pending purchase request be edited?
Yes. The buyer and assigned approver can edit the pending cart and save the changes without creating another request. Approval then protects the final saved version.
Can a buyer change an approved cart?
Protected cart values must still match. A variant, quantity, subtotal, or currency change invalidates the approval and requires a new request.
Can a rejected request be reopened?
No. The rejected request remains in the history, but the buyer can update the cart and create a new request.
Who bypasses the approval workflow?
An active company approver does not need approval for their own cart in that company.
Start with a 10-day free trial
Add internal purchase approval before checkout
Install ApproveCart B2B, configure company approvers and buyer thresholds, then test the workflow with a Shopify B2B company account.